Wednesday, August 6, 2008

Managing Multiple Google Calendars

When you have a Google account, that means you have a Google Calendar account - and there is a link to Google Calendar in the upper left-hand corner of your Google screen. By default, a personal calendar is created for you, and you can create as many additional calendars as you want. You can share your calendars with others, or keep them private. If other people have made their calendars public, you can subscribe to their calendars.

So, when you manage your Google Calendar account, you may end up managing multiple calendars. Here are some tips on how to do that:

Managing your calendars. To manage your multiple calendars, just go to Google Calendar and then choose Settings (top right-hand corner of the page), and choose the Calendars tab.

You will see the calendars you are managing divided up into My Calendars (with a Create new calendar button), and Other Calendars. The other calendars are calendars that other people have shared with you, or public calendars that you have subscribed to.

Displaying your calendars. In the box in the left-hand column of the screen, you will see a list of all your calendars. From the dropdown menu indicated by the arrow, you can color-code your calendars, and choose other display options. When you click on a calendar so that the tab is colored that means events are displayed on the main calendar screen. Click again, and the events will not be displayed. For example, here is what I see, when I am displaying my World Lit calendar and Latin Proverb of the Day calendar. All the other calendars are turned off (I can see their names, but they are not outlined in color):

Subscribing to a calendar. If someone makes a calendar public, you can subscribe to that calendar. For example, here is the calendar for one of my classes, World Literature, displayed inside Desire2Learn. To subscribe, just click on the +GoogleCalendar button.

You will be prompted to confirm your choice:

Then, after you click "yes" to confirm, you will see the calendar listed, and you can choose the color and other display options.

Calendar notifications. In particular, you might want to choose to set up email, messaging or mobile phone notifications from the display options for each calendar ("Notifications"). You can also configure the notifications by clicking on Settings, choosing the Calendars tab, and then clicking on the Notifications link for the calendar you wish to set up with notifications.

You can choose email notifications for individual events or for a daily agenda, along with cell phone alerts, too, if you want!

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